Contact & Club Rules

Contact

For any enquiries and membership details contact:

email; yeovilprobus@gmail.com   

Membership Enquiries

Prospective new members are made very welcome and should contact the Honorary Secretary at the above email address who will arrange for you to attend a luncheon with no commitment. For any enquiries, please contact the chairman, David Parsons on 01935 414765 or 0777 1757 106

  • Annual Subscription for 2025/6 –  £35 This is to cover the costs of speakers and disbursements
  • One Course Luncheons – around £15 Two courses around £20
  • Dress for lunches – jacket & tie, or lounge suit.

Rules

THE PROBUS CLUB OF YEOVIL

Founded December 1986

CLUB RULES

(Adopted 10th November 2025)

TITLE: The name of the Club is “The Probus Club of Yeovil”.

MEMBERSHIP:  Membership is open to all retired, or partially retired, professional and business men. Potential new members shall, in the first instance, be invited as guests to a luncheon where they will be given an opportunity to learn about the Club and meet Committee members.  Subject to them expressing an interest in joining the Club, they will be required to complete an application to the Committee for election.

ATTENDANCE: The Committee will review membership of a member who misses three consecutive meetings, or attends less than seven meetings in a year, but will always take into account extenuating circumstances.

ANNUAL GENERAL MEETING (AGM): The AGM will normally be held in November but if this is not possible, this may, exceptionally, be held in December or January.  At least three weeks’ notice of the AGM shall be given to members. The AGM will be used for the:

  • Chairman to report on the past year.
  • Honorary Treasurer’s to present the annual accounts and submit the budget for the forthcoming year.
  • Review, if necessary, the Club Rules
  • Honorary Secretary to report on changes in membership and any administrative matters.
  • agreement of the annual subscription, as recommended by the Committee, for the forthcoming year.
  • Election of the Committee for the forthcoming year.
  • Discussion of any general business.

Voting at all meetings will be by a show of hands, or by ballot if so determined. In the event of a tie the Chairman shall have a casting vote.

EXTRAORDINARY GENERAL MEETING (EGM): At the request of twelve or more members, the Secretary may call an EGM but must give at least three weeks’ notice of this.

COMMITTEE: The affairs of the Club shall be delegated to a Committee, elected annually by the members, consisting of no more than nine honorary officers and this should include the following:

Chairman                         Honorary Secretary   

Honorary Treasurer          Luncheon Secretary   

Speaker Secretary            Social Events Co-ordinator

                      Immediate Past Chairman

1.

If a vacancy occurs between AGMs, the Committee may appoint an interim officer to fill the post until the next election.

For a meeting of the Committee to be quorate at least three members must be present.  In the absence of the chairman, the Committee shall elect an interim chairman from among those present. With exception of AGMs and EGMs, voting rights are restricted to Committee members.  In the event of a tie, the Chairman, or acting chairman, shall have the casting vote.  Members considering election to the Committee may attend meetings, as observers. The Committee shall have the power to appoint a sub-committee from among themselves but may co-opt other members. The Committee is empowered to amend the Rules when appropriate.

Amend to read: The Committee shall retire at each AGM but members may immediately stand for re-election with exception of the Immediate Past Chairman who will become the Vice Chairman and remain in post until a new chairman is appointed or until they choose to resign.   Nominations for election, or re-election, should be submitted, in writing to the Secretary, at least two weeks before the date of the AGM. The Secretary will then verify that the nominee agrees to stand. The Committee may, if deemed necessary, appoint from among the members, an Accounts Examiner who will be independent from the Committee.

MEETINGS:  Meetings shall normally be held on the second Monday of each month.  All members will be expected to attend unless they have given notice, to the Luncheon Secretary or, in his absence to the Secretary, by early evening on the previous Thursday.

ANNUAL SUBSCRIPTION:  The annual subscription shall be agreed at the AGM and become due immediately thereafter and, in any event, must be paid no later than at the time of the following January meeting.

Ends